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People walking in downtown Williston, which was recently renovated

The Community Development Block Grant (CBDG) helps local communities fund economic development projects that create or retain permanent jobs for low to moderate income individuals (i.e. individuals earning less than 80% of the area median income).
 


NOTE: To apply for funding, you must complete both the CDBG Application Requirements and the Environmental Review, found below. If you have questions about which are the correct forms to use, please contact Keylee Engelhard at (701) 328-4559.


Application Requirements 

  1. Financial Information Checklist (SFN61491)
  2. CDBG Final Application (SFN52659)
  3. Public Notice and Notice of Public Hearing (SFN52663)  (Include minutes and affidavit of publication.)                              
  4. Citizen Participation Plan (SFN52662)                             
  5. Code of Conduct (SFN52357)                                                              
  6. Business Plan - Please refer to Section VII in the CDBG Program Distribution Statement
  7. Economic Development Staff Review (SFN52340)    
  8. Job Creation Commitment (SFN59509)   
  9. Governors Fund (SFN53734) - Request for the Governor’s Fund are accepted anytime throughout the year. All requests must go through their respective Regional Council.

*System for Award Management (SAM) - Cities, counties, contractors, and subcontractors must be registered and in good standing on sam.gov. Contractor clearance must be performed prior to contract award. 


Additional Requirements for an Economic Development Loan

Loan

  1. Promissory Note (SFN51603) 
  2. Security Agreement (SFN51605)
  3. UCC Filing or Mortgage (when applicable)
  4. Inter-Creditor Agreement (SFN54205) - Working Capital
  5. CDBG Loan Agreement (SFN51604) and Guaranty (SFN52669)    

Stock

  1. Convertible Preferred Stock Purchase Agreement
  2. Convertible Debt Agreement   
  3. CDBG Loan Agreement (SFN51604) and Guaranty (SFN52669)
     

Engineering/Architectural Requirements

Projects using CDBG dollars to pay for engineering or architectural expenses MUST follow The Brooks Act.

All public improvement projects funded under the CDBG Economic Development category shall procure plans, drawings, and specifications for the work from a licensed architect or registered professional engineer with an estimated project cost of $50,000 or more.

For more information on engineering and architectural requirements under the CDBG Program, refer to the current For more information on engineering and architectural requirements under the CDBG Program, refer to the current CDBG Program Distribution Statement.

Medium

Environmental Review Form

All Environmental Review information is available in the CDBG Administrative Manual.

Medium

Financial Forms

ACH Authorization Form (SFN52477) – Must be submitted after the grant is signed.

CDBG Request for Funds (SFN4630) – Must be submitted for every financial draw.

Time Sheet (SFN52326) – Must be submitted with every CDBG administration request for funds.

Request for Amendment (SFN52355) – Must be submitted for all budget revisions, extensions of time, special conditions, or scope of work amendments.

Medium

Davis-Bacon

Construction contracts in excess of $2,000 under the CDBG program shall include a provision for compliance with Davis-Bacon and associated U.S. Department of Labor regulations.

Volunteer Labor - Guidance for volunteers employed on projects that are subject to prevailing wage rates under Title 1 of the Housing and Community Development Act of 1974.

Employee Interview Record (SFN52341) – Must be conducted monthly throughout the project duration and submitted to Community Services.

Labor Standards Information (SFN52338) – Must be submitted with or before the first CDBG Request for Funds.

Report of Additional Classification and Rate (SFN52337) – Must be submitted after contract award and the approved Wage Decision Approval for work not included within the scope of classifications listed in the DOL wage decision [29 CFR 5.5 (a)(1)(ii)].

Wage Decision Approval (SFN60437) – Must be submitted and approved by Community Services prior to advertising for bids or obtaining quotes.

Payroll Form (SFN52339) – Must be submitted weekly by all contractors and subcontractors performing work on construction contracts exceeding $2,000.

March 23, 2013 Additional Classification Memo - Requirements for usage rates for additional classifications not listed on an existing wage determination.

 

The Davis-Bacon Act Wage Decisions are further classified by the nature of the construction projects performed, specifically listed as “schedules”: residential, building, highway, and heavy construction.
 

Building construction: Includes construction of sheltered enclosures with walk-in access for the purpose of housing persons, machinery, equipment or supplies; all construction of such structures; the installation of utilities and of equipment, both above and below grade levels; as well as incidental grading, utilities and paving. Such structures need not be “habitable” to be building construction. Also, the installation of heavy machinery and; or equipment does not generally change the project’s character as a building.  

Heavy construction: Includes those projects that are not properly classified as either “building,” “highway,” or “residential.” Unlike these classifications, heavy construction is not a homogenous classification. Because of this catch-all nature, projects within the heavy classification may sometimes be distinguished on the basis of their particular project characteristics, and separate schedules may be issued for dredging projects, water and sewer line projects, dams, major bridges, and flood control projects.
 
Highway construction:
 Includes construction, alteration or repair of roads, streets, highways, runways, taxiways, alleys, trails, paths, parking areas, and other similar projects not incidental to building or heavy construction.
 
Residential construction: Includes the construction, alteration or repair of single-family houses, apartment buildings of no more than four stories in height. This includes all incidental items such as site work, parking areas, utilities, streets, and sidewalks. Typically, single-family homeowner properties are excluded from Davis-Bacon requirements. For guidance on whether your housing project is subject to Davis-Bacon, please contact Community Services.

 
There may be rare circumstances where the general schedule wage determinations do not contain the principal work classification necessary for contract performance. In these situations, a Report of Additional Classification and Rate must be submitted to Community Services and approved by the DOL.

Medium

Section 3

Section 3 applies to housing rehabilitation, housing construction, and other public construction projects that exceed $200,000 or more of housing and community development financial assistance from one or more HUD programs. Applicability is determined at the project level. Please reference the Section 3 Compliance Manual for more information.

 

Section 3 Acknowledgement (SFN62112)

Section 3 Business Concern Certification (SFN62111)

Section 3 Worker Self – Certification (SFN62110)

Section 3 Work Hours and Outreach Efforts for Each Financial Draw (SFN62109)

Medium
Closeout Reports

These reports should be submitted as soon as the project is complete and the final public hearing has been held.

Final Performance Report (SFN52344) - Must be submitted for all projects.

Financial Status Report (SFN52343) - Must be submitted with the Semi-Annual Progress Report and the Final Report for all projects.

Employment Report- Job Creation (SFN52345) OR Employment Report- Job Retention (SFN54032) - Must be submitted for projects that created or retained jobs.

Civil Rights Compliance Report (SFN52350) Do not submit this form if you did not check “yes” to the displacement question on the final report cover page. 

Contract and Subcontract Activity (SFN52351) - Must be submitted with the last request for funds and with the Final Report for all projects.

Labor Standards Enforcement Report (SFN52352) - Must be submitted if a complaint was filed against a
contractor(s) or wage restitution (back pay) was paid by a contractor(s).

Equipment Inventory (SFN52353) - Must be submitted if equipment was purchased.

Confidential Job Applicant Income Survey (SFN52665) OR Confidential Job Retention Income Survey (SFN52666) - Must be submitted for projects that created or retained jobs.

Final public hearing notice and minutes are required.

Monitoring Forms

These forms will be used by Community Services when performing program file monitoring and on-site monitoring of CDBG projects.

File Monitoring Review Used by Community Services to perform file monitoring.

On-Site Monitoring Review Used by Community Services to perform on-site monitoring.

Resources

2021 Income Limits Determines the eligibility of applicants for HUD's assisted programs.

2020 Income Limits Determines the eligibility of applicants for HUD's assisted programs.

Survey Guidance Guideline for conducting Income Surveys to determine the percentage of low and moderate (LMI) persons in the service area of a CDBG funded activity.

Low and Moderate Income by Community - Calculation to determine if communities are eligible as low and moderate income areas.

Semi-Annual Progress Report (SFN52342) - Must be submitted semi-annually for all projects.

Conflict of Interest Forms - This form is required to determine a Conflict of Interest.